POSITION AVAILABLE: Creative Communications and Administration Co-ordinator

Part-time – 20 hours per week

The Creative Communications and Administration Co-ordinator supports the PYT Fairfield Artistic and Management teams across marketing and promotions, administration and event production.


Creative Communications

  • Liaise with our Artistic Director and company Filmmaker to develop creative communications for the company.
  • Design collateral including e-flyers and posters
  • Monitor quality and presentation standards of all company materials and activities
  • In collaboration with staff edit and proofread all marketing and company communications
  • Undertake media liaison work: including liaising between artists and the external Publicist to assist in booking media interviews
  • Be responsible for PYT’s social networking and digital communications, helping to maintain the creative excellence and unique voice and brand of the organisation. This includes the regular PYT e-news and all social media platforms
  • Liaise with external designers to manage the PYT website
  • Develop and manage the PYT database


  • Assist with general office administration
  • Assist with venue hire
  • Assist with MYOB entry
  • Contribute basic admin to reports and acquittals to funding bodies and government organisations
  • Producing Assistant duties:  work with our Producers, Directors and Artists to support our creative work with event production and logistics, including occasional evening and weekend work on an as-needed basis
  • Any other tasks as reasonably requested by the AD or GM



  • Design skills, be able to use creative design such as Adobe Creative Suite
  • Experience working in the arts OR strong knowledge of the arts
  • Knowledge and understanding of using online platforms
  • Exceptional oral and written communication skills, with high level accuracy and attention to detail
  • Passion and dedication for PYT’s mission and programming
  • Flexibility to work some weekends and evenings, and to travel as may be required

Highly Desirable

  • Understanding of and experience in working in a community cultural development context
  • We strongly encourage Western Sydney residents to apply, including those from cultural and linguistically diverse backgrounds, migrant and refugee backgrounds; and Indigenous people
  • Specific arts marketing experience
  • Experience using the following: WordPress, Mailchimp, Eventbrite (or other ticketing software), Final Cut Pro
  • Experience using MYOB
  • Experience in relationship management with key stakeholders
  • Ability to speak a language other than English

To apply for the position, please send us:

  • a CV of no more than three pages
  • A statement of no more than two pages that illustrates how your skills, knowledge, and experience match the duties and selection criteria outlined in the position description.

PYT will only accept applications by email. Please use the subject line, ‘Communications and Admin Coordinator Application’ and send to Amanda Wright, gm@pyt.com.au

The deadline for applications is 9am Monday 7th May, 2018

PYT Fairfield is committed to equality and diversity, through our program of activities and as an employer. Our practices and procedures aim to reflect the varied needs, expectations and culture of all members of our community. We make every effort to ensure that no member of the community receives less favourable treatment in our recruitment or when accessing our services on the grounds of gender, gender identity, ability, race, religion or belief, age or sexual orientation.

Download the Creative Communications and Administration Coordinator Position Description

For more information including how to apply, please email gm@pyt.com.au